Item Coversheet

Action Item - 48.

Title: Amendment of Contract with Various Schools - Own Bus Transportation for Students ($15,347,589)

Board of Education Meeting Date:

Action under consideration

 The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform an amendment of a contract, subject to funding, as follows:


Aspira Inc. of Pennsylvania

Easter Seals of Pennsylvania

The Pennsylvania Conference Association of Seventh-Day Adventists, Inc.

Pennsylvania School for the Deaf

Philadelphia Academy C.S.

Stratford Friends School



To provide school vehicle transportation and bus attendants provided by schools who transport their own students

 Original Start Date:  7/1/2018

 Current End Date:  6/30/2023

 Amended End Date:  6/30/2025

 Currently Authorized Compensation:  $27,562,721

 Additional Compensation: 

The six entities will be paid from an additional aggregate amount not to exceed $15,347,589 for the period of 7/1/2023 through 6/30/2025.

 Total New Compensation:  $42,910,310 


Various Schools

 Renewal Options:  No


The School District of Philadelphia's (District) Department of Transportation Services is seeking a continuation of the contracts with the Own Bus vendors. These are contracts with multiple charter, nonpublic, and approved private schools to transport their students, who are eligible for vehicle transportation to and from school. The District benefits from this arrangement because schools that operate their vehicles and on average, charge less than other transportation vendors that provide the same service. Schools prefer the arrangement because it enables direct coordination to meet the specific needs of their students. We seek to increase the contract by $15,347,589 for two years to allow Transportation Services to maintain its current level of service. Also, the increase and extension of the contract allow additional time to expand outreach efforts to other schools that wish to participate in the Request for Qualifications (RFQ) process, which will be released in FY25. 

This continuation directly supports the Board of Education's Guardrail 1. The success of the continuation of the Own Bus contracts will be measured by the ability of each of the schools to transport all students eligible for bus transportation who attend their schools from FY24 through FY25. In prior years, the success of the Own Bus contracts was measured by the schools' successfully transporting up to 1,129 of their students.

 Related resolution(s)/approval(s): 

May 26, 2022; No. 19

April 21, 2021; No. 26

 Funding Source(s): 

FY24 Operating Budget

FY25 Operating Budget

 Office Originating Request: Operations - Transportation