Action Item - 19.
Title: Amendment of Contract with Various Vendors for ERP Implementation ($3,502,000)
Board of Education Meeting Date: 5/25/2023
|Action under consideration|
| ||The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform an amendment of a contract, subject to funding, as follows:|
Cherry Road Technologies, Inc.
| ||Purpose: |
Professional Services to implement the Oracle Cloud Enterprise Resource Planning (ERP) Solution
| ||Original Start Date: 4/1/2018|
| ||Current End Date: 6/30/2028|
| ||Currently Authorized Compensation: $75,080,000|
| ||Additional Compensation: |
All vendors will be paid from the additional not to exceed aggregate amount of $3,502,000
| ||Total New Compensation: $78,582,000 |
Why is this contract needed?
The District seeks authority to increase the amount for one or more components of the enterprise resource planning solution. The additional costs are for project management, solution configuration, system testing and system training and oracle-specific technology expertise. The cost increase is a result of a change in the implementation timeline, with an HCM and Payroll module new projected implementation date of December 18, 2023. The Budget module projected timeline would be October 2024.
The District's Oracle software licenses are through June 30, 2028. Due to the required go-live changes, we have re-assessed total project costs and timeline and we are focused on successfully managing the project through completion with this revised approach.
How is this work connected to the District’s plan to achieve Goals & Guardrails?
The District needs to ensure that systems are in place to hire and compensate all staff correctly, so that staff can provide all of the services to support the goals and guardrails.
How will the success of this contract be measured?
Success will be measure by launching the new Payroll system and issuing correct checks the first week of January 2024
If this is the continuation of a contract, how has success been measured in the past and what specific information do we have to show that it was successful?
Success has been measured by both the agreed to milestones. Lack of success has been measured by the extended deadline.
| ||Related resolution(s)/approval(s): |
March 15, 2018; A-24
May 19, 2019; No. 23
March 26, 2020; No. 16
June 24, 2021; No. 22
November 17, 2022; No. 6
| ||Funding Source(s): |
| ||Office Originating Request: Finance|