Action Item - 44.
Title: Amendment of Contract with Various Vendors for Cab and School Vehicle Transportation for Students ($135,739,444)
Board of Education Meeting Date: 5/25/2023
|Action under consideration|
| ||The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform an amendment of a contract, subject to funding, as follows:|
EverDriven Technologies, LLC. f/k/a ALC Schools
Battles' Transportation, Inc.
City Cab Co., Inc.
Eagles Dispatch, LLC
Mercy Transportation, Inc.
Philly Transportation, LLC
Reliable Transit, Inc.
Sarah Car Care
THG Transport, Inc.
Yellowbird Bus Company, Inc.
| ||Purpose: |
Taxicab and van transportation for students to and from school and attendants as required by the Individual Education Plan
| ||Original Start Date: 7/1/2019|
| ||Current End Date: 6/30/2023|
| ||Amended End Date: 6/30/2025|
| ||Currently Authorized Compensation: $115,753,786|
| ||Additional Compensation: |
The fourteen entities will be paid from an additional aggregate amount not to exceed $135,739,444 for the period of 7/1/2023 through 6/30/2025.
| ||Total New Compensation: $251,493,230 |
The School District of Philadelphia's (District) Department of Transportation Services is seeking a continuation of the contracts with various cab and school vehicle vendors. These are contracts with multiple vendors who provide student transportation as mandated by an Individual Education Plan (IEP) or when it is determined to be the most cost-effective solution. The demand for transportation for students with IEPs and other special education-related requirements has significantly increased, resulting in capacity growth of the number routes serviced by these vendors. We anticipate the amount of routes to increase up to 850 by the close of FY23, compared to 438 routes in FY19, due to the increasing number of IEP mandated cab or school vehicle requirements. In light of these circumstances, current market conditions, and the shortage of transportation resources, we request approval to increase the contract by $135,739,444 and extend it for an additional two years until 6/30/25. Also, the increase and extension of the contract allow additional time to expand outreach efforts for Request for Proposals (RFP) process, which will be released in FY24. By contracting with existing vendors, Transportation Services can ensure safe, reliable, and efficient transportation for students to and from school, which is our primary objective. To maintain the quality of service, we conduct quarterly audits of the vendors to measure their performance in terms of on-time arrival, customer complaints, and safety compliance.
This continuation directly supports the Board of Education's Guardrail 1. The success of the continuation of the Cab and School Vehicle contracts will be measured by the ability of each vendor to transport students with special needs who are eligible for transportation during the contract extension. In prior years, the success of the Cab and School Vehicle contracts was measured based on the vendor's on-time performance, safety and reliability, and customer feedback.
| ||Related resolution(s)/approval(s): |
September 23, 2021; No.28
June 27, 2019; No.44
| ||Funding Source(s): |
FY24 Operating Budget
FY25 Operating Budget
| ||Office Originating Request: Operations - Transportation|