Item Coversheet

Action Item - 67.

Title: License Agreement with the City of Philadelphia for use of the Daroff Building ($380,000) - Added 5.9.2023

Board of Education Meeting Date:

Action under consideration

 The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform a license agreement, subject to funding, as follows:

The City of Philadelphia 

To allow Philadelphia Parks and Recreation to use portions of the Daroff Building to provide recreational programming while the Shepard Recreation Center is under renovation.

 Start Date:  6/15/2023

 End Date:  6/14/2024

 License Fee not to exceed:  $380,000
Daroff Building (formerly known as Universal Daroff Charter School) at 5360 Vine St., Philadelphia, PA 19139

 Renewal Options:  Yes

 Number of Options: 3

 Duration of each option to extend: Years:   Months: 3
 Maximum license fee authorized per option period:   $95,000 per option period


The City of Philadelphia (City) through Philadelphia Parks and Recreation (PPR) has requested permission to use defined spaces on the first floor and exterior of the Daroff building (Daroff) owned by the The School District of Philadelphia (District) at 5360 Vine Street as a temporary venue to provide recreational programming while the nearby Shepard Recreation Center is under renovation starting on June 15, 2023 through June 14, 2024 with options to extend the agreement in 3-month increments for up to nine (9) months.

Since Daroff is currently unoccupied, there are minimal staff assigned to the building.  PPR has proposed using Daroff between 8 to 11 hours per day and 7 days per week for the duration of the license agreement.  This schedule will require the District to assign additional staff coverage to Daroff (i.e., a Building Engineer and cleaning staff).  Because these District staff do not typically work on weekends, those working hours must be paid at overtime rates.  In addition, there will be higher utilities and maintenance costs incurred by the District.  In total, the incremental costs to the District for PPR’s use of Daroff for the 12-month period from June 15, 2023 through June 14, 2024 is estimated at $380,000 and that figure is the basis for the license fee.  

PPR has indicated that they are not in a position to pay the license fee associated with their proposed usage of Daroff.  So, the license agreement will not provide for any license fee payments from PPR.  The District has initiated discussions with the City’s Finance Office to address payment for these costs in another way.

 Funding Source(s): 

FY22-23 Operating

FY23-24 Operating

 Office Originating Request: Superintendent