Item Coversheet

Action Item - 38.

Title: Authorization of Agreement with Various Vendors for Maintenance and Engineering Supplies ($31,169,625)

Board of Education Meeting Date:

Action under consideration

 The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform a contract, subject to funding, as follows: 


A.C Radio Supply Inc

 Airgas USA, LLC

 Approved Ladder & Equipment Co

Billows Electric


 Carrier, Co.

 City Electric Supply

 Colonial Electric supply

 Cooper Friedman Electric Supply

 E & T Plastics Co Inc

 Essential Industries, Inc.

 Fastenal Co


 General Chemical & Supply, Inc.


 HD Supply


 Independent Hardware

 J. Lorber Co., Inc.

 JF Martin

 Johnson Controls, Inc.

 Labe Sales, Inc.

 Labov Plumbing & Heating Supply

 Laird Plastics

 MSC Industrial Supply Co.

 N&N Plumbing & Heating Supply

 River Valley Landscapes, Inc.

 Security and Data Technologies

 Sherwin Williams Co "Epay"

 Sir Tool Co. Inc.,

 Star Lawnmower

 The Home Depot Pro

 United Door & Hardware GRP

 United Refrigeration Inc

 Virco MFG,

 Weinstein Supply Philadelphia Division of Hajoca, Co.

William Betz



To utilize vendors for maintenance and engineering supplies

 Start date: 5/26/2023

 End date: 6/30/2025
 Compensation not to exceed: 31,169,625 
 Separate Compensation by Vendor:
All entities will be paid out of the aggregate amount not to exceed $31,169,625.
All Schools; 

 Renewal Options:  Yes

 Number of Options: 2

 Duration of each option to extend: Years: 1  Months:
 Maximum compensation authorized per option period:   All entities will be paid out of the aggregate amount not to exceed $16,000,000


The School District of Philadelphia's (District) Office of Facilities Management and Services has identified a need for the District’s Engineering and Maintenance staff to have access to supplies and materials to adequately maintain over 300 school district buildings to include annexes and little school houses.


Qualifying multiple vendors across facilities, engineering and maintenance categories will increase our response time and allow our maintenance staff to respond to school repair needs in a timely manner. These vendors were selected through a competitive process. All vendors listed either have a storefront equally located throughout the City of Philadelphia or guarantee delivery in under 48 hours. This contract be measured by the responsiveness of the vendors.


The contracts will be used to cover all hardware, equipment and repair supply needs for all District buildings. Types of supplies include but are not limited to: batteries, bins, brooms, buckets, doors, electric supplies, flashlights, filters, hand tools, power tools, hand trucks, HVAC parts, ice melt, ladders, light bulbs, light fixtures lumber, mops, paint, plumbing supplies, pulleys, radiator covers, rock salt, shovels, step-stools, tool-kits, utility carts, work tables, and parts and supplies needed to complete the repairs on cafeteria refrigerators and cooling systems, ovens, warmers, and serving lines. These are daily support items that will enable day-to-day operations of our schools.


Authorization of purchase from these vendors supports Guardrail 1: Welcoming and Supportive Schools - Every school will be a safe, welcoming and healthy place where our students, staff and community want to be and learn each day.

 Funding Source(s): 

FY22-23 Operating

FY23-24 Operating

FY24-25 Operating

 Office Originating Request: Operations - Facilities