Action Item - 38.
Title: Authorization of Agreement with Various Vendors for Maintenance and Engineering Supplies ($31,169,625)
Board of Education Meeting Date: 5/25/2023
|Action under consideration|
| ||The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform a contract, subject to funding, as follows: |
A.C Radio Supply Inc
Airgas USA, LLC
Approved Ladder & Equipment Co
City Electric Supply
Colonial Electric supply
Cooper Friedman Electric Supply
E & T Plastics Co Inc
Essential Industries, Inc.
General Chemical & Supply, Inc.
J. Lorber Co., Inc.
Johnson Controls, Inc.
Labe Sales, Inc.
Labov Plumbing & Heating Supply
MSC Industrial Supply Co.
N&N Plumbing & Heating Supply
River Valley Landscapes, Inc.
Security and Data Technologies
Sherwin Williams Co "Epay"
Sir Tool Co. Inc.,
The Home Depot Pro
United Door & Hardware GRP
United Refrigeration Inc
Weinstein Supply Philadelphia Division of Hajoca, Co.
| ||Purpose: |
To utilize vendors for maintenance and engineering supplies
| ||Start date: 5/26/2023|
| ||End date: 6/30/2025|
| ||Compensation not to exceed: 31,169,625 |
| ||Separate Compensation by Vendor:|
All entities will be paid out of the aggregate amount not to exceed $31,169,625.
| ||Number of Options: 2|
| ||Duration of each option to extend: Years: 1 Months: |
| ||Maximum compensation authorized per option period: All entities will be paid out of the aggregate amount not to exceed $16,000,000|
The School District of Philadelphia's (District) Office of Facilities Management and Services has identified a need for the District’s Engineering and Maintenance staff to have access to supplies and materials to adequately maintain over 300 school district buildings to include annexes and little school houses.
Qualifying multiple vendors across facilities, engineering and maintenance categories will increase our response time and allow our maintenance staff to respond to school repair needs in a timely manner. These vendors were selected through a competitive process. All vendors listed either have a storefront equally located throughout the City of Philadelphia or guarantee delivery in under 48 hours. This contract be measured by the responsiveness of the vendors.
The contracts will be used to cover all hardware, equipment and repair supply needs for all District buildings. Types of supplies include but are not limited to: batteries, bins, brooms, buckets, doors, electric supplies, flashlights, filters, hand tools, power tools, hand trucks, HVAC parts, ice melt, ladders, light bulbs, light fixtures lumber, mops, paint, plumbing supplies, pulleys, radiator covers, rock salt, shovels, step-stools, tool-kits, utility carts, work tables, and parts and supplies needed to complete the repairs on cafeteria refrigerators and cooling systems, ovens, warmers, and serving lines. These are daily support items that will enable day-to-day operations of our schools.
Authorization of purchase from these vendors supports Guardrail 1: Welcoming and Supportive Schools - Every school will be a safe, welcoming and healthy place where our students, staff and community want to be and learn each day.
| ||Funding Source(s): |
| ||Office Originating Request: Operations - Facilities|