Item Coversheet

Action Item - 25.

Title: Contract with CGI Technologies for Advantage ERP Software Maintenance ($437,150)

Board of Education Meeting Date:

Action under consideration

 The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform a contract, subject to funding, as follows: 


CGI Technologies and Solutions, Inc.



Annual software system updates, maintenance, and technical support for the Advantage ERP Financial and HCM/Payroll systems

 Start date: 7/1/2023

 End date: 6/30/2024
 Compensation not to exceed: $437,150.00 
Administrative Office(s); 

 Renewal Options:  No


The School District of Philadelphia's (District)  current and outgoing Enterprise Resource Planning (“ERP”) system, known as CGI Advantage, requires an annual software support contract in order to provide the District with critical software updates, tax and payroll form updates, software maintenance and technical support. This annual agreement ensures the reliable and fully functional operation of the information system responsible for managing the District’s financial, human resources, payroll and procurement business processes. While the District is live with the Oracle ERP (Finance) system, the District still needs to utilize Advantage Finance for payroll processing and related payroll payments and expenses. The annual fee for these services was negotiated as part of the original licensing and purchase of the CGI Advantage system. The CGI Advantage system is slated to be fully replaced by the District's new Oracle ERP system by the end of 2023. 

 The District needs to ensure that systems are in place to hire and compensate all staff correctly,  so that staff can provide all of the services to support the goals and guardrails. As a foundation to all of the Goals and Guardrails, all employees need to have the safety and security of knowing that their benefits and pay are secure. This system also tracks the certifications of all instructional staff, which support the quality of instruction for our students.


Support for the current ERP will be rendered. New Federal and State tax rules will be provided. This is the annual maintenance contract. It will be successful if we have all of the necessary Federal and State tax rules to complete Staff W2’s.


 Related resolution(s)/approval(s): 

June 23, 2022, 67

May 27 2021, 30

 Funding Source(s): 
FY 24 Operating

 Office Originating Request: Information Technology