Item Coversheet

Action Item - 59.

Title: Contract with Elwyn for Additional Year of Early Intervention Services for Eligible Students ($9,600,000)

Board of Education Meeting Date:

Action under consideration

 The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform a contract, subject to funding, as follows: 


Elwyn of Pennsylvania and Delaware


An additional year of early intervention services with Elwyn for eligible children

 Start date: 7/1/2023

 End date: 6/30/2026
 Compensation not to exceed: $9,600,000.00 
Elwyn and Elwyn-approved Philadelphia citywide early intervention services sites

 Renewal Options:  Yes

 Number of Options: 2

 Duration of each option to extend: Years: 1  Months:
 Maximum compensation authorized per option period:   Each option at fixed amount of $3,200,000 or 110% of first or preceding year amount.



Why is the contract needed?


The Pennsylvania Department of Education (PDE) chose Elwyn as the primary provider of early intervention services for eligible Philadelphia resident children between the ages of three to five, and entered into a Mutually Agreed Upon Written Agreement (MAWA) with Elwyn to provide these services. Early intervention services are available through Elwyn for children determined to have developmental delays during the years prior to their eligibility for kindergarten or first grade. The School District of Philadelphia (District) is legally required to reimburse Elwyn for the provision of early intervention services for children who are eligible to enter kindergarten or first grade, but whose parents request that they remain in their Elwyn early intervention program for an additional year. 

There has been a significant increase over the last three years in the number of children whose parents are opting for them to remain in Elwyn early intervention programs for an additional year, rather than enrolling in their children in kindergarten or first grade. The District projects that approximately 220 children will remain with Elwyn for an additional year of early intervention services in the 2023-2024 school year. The PA Department of Education is responsible for making determinations annually about the performance and compliance of every MAWA holder, including Elwyn. 

How is this work connected to the District’s plan to achieve Goals & Guardrails?

 Elwyn early intervention services supports the development of student behavioral, math and reading skills so that students that are developmentally delayed are prepared and ready to enter kindergarten and first grade. The District partners with the community and families to support student transition from Elwyn early intervention programs to kindergarten and first grade.

How will the success of this contract be measured? 

 The PDE monitors the early intervention services provided by Elwyn under the MAWA.

 Funding Source(s): 

FY23-24 Operating

FY24-25 Operating

FY25-26 Operating

 Office Originating Request: Academic Support