Item Coversheet

Action Item - 14.

Title: Contract with Grayscale Labs, Inc. for Candidate Onboarding Communication ($50,000)

Board of Education Meeting Date:

Action under consideration

 The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform a contract, subject to funding, as follows: 

Grayscale Labs Inc. 

To enable the Talent team to communicate more effectively with applicants from within the Taleo system

 Start date: 6/1/2023

 End date: 5/31/2024
 Compensation not to exceed: $50,000 
All Schools; Administrative Office(s)

 Renewal Options:  No


Why is this contract needed? During the recruitment, selection, and onboarding process, the School District of Philadelphia's (District) Office of Talent team is in constant contact with candidates. The Talent Office also recognizes the need to reduce the time to hire and are deploying several strategies to do so; this is one strategy to increase the ease of communication with candidates. Grayscale integrates directly within our current applicant tracking system (Taleo) to enable Talent to text candidates and receive text responses from candidates in order to increase responsiveness and decrease time-to-hire.


How is the work connected to the District's plan to achieve Goals & Guardrails? The contract with Grayscale will allow the District to best recruit and onboard staff in a timely manner to ensure we have staff who will create welcome and supportive schools, partner with parents and family members, address racist practices, and create enriching school experiences for students.


How will the success of the contract be measured? How has the success been measured in the past? The Talent Support Services team will continue to track time-to-hire across key position groups.  Success will be defined as at least a 30% reduction in time-to-hire data in SY23-24. 

 Funding Source(s): 
FY23 and FY24 Operating 

 Office Originating Request: Talent