Action Item - 24.
Title: Contract with Computer Design & Integration for Procurement of PC Laptops, Desktops, Chromebooks, and Peripherals ($48,000,000)
Board of Education Meeting Date: 5/25/2023
|Action under consideration|
| ||The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform a contract, subject to funding, as follows: |
Computer Design & Integration, LLC
| ||Purpose: |
To allow for the purchase of PC laptops, desktops, chromebooks, and peripherals for use by District students and staff.
| ||Start date: 7/1/2023|
| ||End date: 6/30/2026|
| ||Compensation not to exceed: $48,000,000 |
| ||Location: |
All Schools; Administrative Offices
| ||Number of Options: 2|
| ||Duration of each option to extend: Years: 1 Months: |
| ||Maximum compensation authorized per option period: $16,000,000|
Why is this contract needed?
The School District of Philadelphia's (District) Office of Information Technology (IT) provides laptops and desktops to administrative staff and Chromebooks to all students. This five-year contract award will be constructed as an initial three-year commitment with two (2) optional one-year extensions that will permit the District to procure staff and student devices, based on vendor satisfactory performance and adherence to contractual service level agreements (SLAs).
How is this work connected to the District’s plan to achieve Goals & Guardrails?
Student access to Chromebooks is pivotal to a modern educational environment and supports access to digital curriculum, learning resources, assessments, and adaptive programs.
How will the success of this contract be measured?
IT tracks Chromebook assignments and status through the Student Information System. IT also tracks staff computer assignment, requiring digital signature of an agreement accepting possession of the PC device by the serial number.
| ||Funding Source(s): |
FY23-24 Operating and Categorical
FY24-25 Operating and Categorical
FY25-26 Operating and Categorical
| ||Office Originating Request: Information Technology|