Item Coversheet

Action Item - 26.

Title: Amendment of Contracts with Various Vendors - General Maintenance Services ($15,000,000)

Board of Education Meeting Date:

Action under consideration

 The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform an amendment of a contract, subject to funding, as follows:

Herman Goldner Co., Inc.
Chadwick Service Company
Devine Bros., Inc.
Emcor Fluidics 

Trade contractors for as-needed maintenance and repairs of HVAC systems in School District buildings

 Original Start Date:  7/1/2020

 Current End Date:  7/31/2023

 Currently Authorized Compensation:  $3,000,000

 Additional Compensation: 

All entities will be paid out of the additional aggregate amount not to exceed $15,000,000, and total aggregate amount of $18,000,000.


*GSC-020 HVAC Under 50 Tons ($15,000,000) (Herman Goldner Co., lnc., Devine Bros., lnc., Chadwick Service Company, Emcor Fluidics)

 Total New Compensation:  $18,000,000 

Various Schools

 Renewal Options:  Yes

 Number of Options: 2

 Duration of each option to extend: Years: 1  Months:
 Maximum compensation authorized per option period:   $6,000,000


The Department of Facilities Management and Services has a need to increase funding of its HVAC under 50 tons contract. This action item ensures that HVAC maintenance and repairs in schools will continue without interruption thereby keeping facilities open and conducive to learning. This contract was introduced for the first time in FY21 and a spend of $1,000,000 per year was estimated at that time. Due to the increase in repairs to HVAC systems and air balancing work to meet COVID-19 guidelines, a need has been identified to increase funding for this contract. The contractors will be assigned work by the Maintenance Department, which will also monitor the work for quality and completeness. 


Goal(s) or Guardrail(s) Supported: Provide 100% of students with a learning environment that is safe, healthy and welcoming.

 Related resolution(s)/approval(s): 
July 30, 2020; No. 13
 Funding Source(s): 

FY20-21 Operating

FY21-22 Operating

FY22-23 Operating

 Office Originating Request: Operations - Facilities