Item Coversheet

Board of Education Meeting Date:  6/11/2020

Action under consideration

 The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform a contract, subject to funding, as follows: 

 With:
Various Vendors 

 Purpose: 

Source for acquisition of a wide range of technology equipment, software and related maintenance services on an as-needed basis by all schools and administrative offices 


 Start date: 7/1/2020

 End date: 6/30/2021
 Compensation not to exceed: $8,000,000 
 Separate Compensation by Vendor:
All entities will be paid out of the aggregate amount not to exceed $8,000,000.
 Location: 
All Schools and Administrative Offices


 Description:

This annual contract award utilizes the Commonwealth of Pennsylvania’s COSTARS-3, COSTARS-6, and COSTARS-8 governmental cooperative master agreements, to allow schools and offices cost-effective and streamlined access to purchase technology hardware, software, and related maintenance services. With access to several hundred vendors and product lines, equipment and services may include special purpose computing equipment, enterprise servers and data storage platforms, assistive technology, productivity and application software, cloud subscription services, telecommunications and networking hardware, HVAC and electrical system components, and consumables and spare parts. Utilizing the wide array of technology commodities and services that have been bid and vetted by the Commonwealth’s Department of General Services, state and local governmental agencies have efficient and aggregated purchasing power through the COSTARS program, that is not generally available to individual entities or feasible in terms of localized solicitations. When multiple resellers are represented under a COSTARS contract for a specific product or service need, the District has been able to secure an M/WBE participation rate of over 35% on this contract award.



 Anchor Goal(s) Supported:    

 Related resolution(s)/approval(s): 
June 27, 2019; No. 26
 Funding Source(s): 
FY21: Operating, Categorical and Capital

 Office Originating Request: Board of Education