Item Coversheet

Action Item - 17.

Title: Amendment of Contract with Various Temporary Staffing Vendors - ERP Implementation ($2,300,000)

Board of Education Meeting Date:

Action under consideration

 The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform an amendment of a contract, subject to funding, as follows:


Abacus Service Corporation
Appleone Employment Services
Careers USA, Inc.
Cogent Infotech Corporation
Genesys Consulting Services, Inc.
Kelly Services, Inc.
SoftHQ, Inc.
Software Information Resource Corp.
Techlink Systems, Inc.
Worldgate, LLC
22nd Century Technologies, Inc.

Barbacane Thornton and Company


Temporary staffing to support administrative offices

 Original Start Date:  1/1/2019

 Current End Date:  12/31/2020

 Amended End Date:  6/30/2021

 Currently Authorized Compensation:  $1,450,000

 Additional Compensation: 
Various vendors - $2,300,000

 Total New Compensation:  $3,750,000 

Administrative offices

 Renewal Options:  Yes

 Number of Options: 1

 Duration of each option to extend: Years: 1  Months:
 Maximum compensation authorized per option period:   110% of first year amount

The District is implementing a new enterprise resource management solution (ERP), which requires dedicated subject matter experts from multiple administrative offices. These subject matter experts are dedicating significant work hours to the implementation project. In order to ensure that routine work will continue to be accomplished during the project, periodic
temporary staffing may be required. Creating a qualified list of temporary staffing firms that can fulfill different types of personnel needs (i.e. HR staff, budget analysts, etc.) will allow Department managers to fill short term needs on an as-needed basis throughout the ERP project.  The duration and costs of these contracts are being extended due to the extension of the timeline for implementation of the new ERP.

 Anchor Goal(s) Supported: Anchor Goal 3 - 100% of positions are filled by great principals, teachers and employees, Anchor Goal 4 - 100% of funding for great schools is secured with zero deficit   

 Related resolution(s)/approval(s): 
December 13, 2018; A-6
 Funding Source(s): 
FY20: Capital Funded
FY21: Capital Funded

 Office Originating Request: Finance