Item Coversheet

Action Item - 16.

Title: Amendment of Contract with Various Vendors - ERP Implementation ($5,100,000)

Board of Education Meeting Date:
  3/26/2020

Action under consideration

 The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform an amendment of a contract, subject to funding, as follows:

 With:

Cherry Road Technologies, Inc.

Oracle

ADP, LLC

Emphasis Software

Kronos

Sherpa

 

 Purpose: 
Professional Services to implement the Oracle Cloud Enterprise Resource Planning (ERP) Solution

 Original Start Date:  4/1/2018

 Current End Date:  6/30/2028

 Currently Authorized Compensation:  $54,280,000

 Additional Compensation: 
Various vendors - $5,100,000


 Total New Compensation:  $59,380,000 

 Location: 
All Schools; Administrative Office(s)


 Renewal Options:  No

 Description:

The District seeks authority to increase the amount for one or more components of the enterprise resource planning solution, including related implementation services and related managed technology services.

 

The additional cost are for project management, solution configuration, system testing and system training. The cost increase is a result of a change in the implementation timeline. The Financial and Procurement Applications are planned to go-live by July 2020.  The secondary system phase of HR/Payroll was anticipated to go-live by July 2020. This has been extended by six months, with the new anticipated go-live of January 2021. The District’s software licenses are through June 30, 2028.

 

The extended timeline accounts for more training and the District's need for additional time to ensure a smooth transition to the new system. Due to the required go-live changes, we have re-assessed total project costs and timelines and we are focused on successfully managing the project through completion with this revised approach.



 Anchor Goal(s) Supported: Anchor Goal 3 - 100% of positions are filled by great principals, teachers and employees, Anchor Goal 4 - 100% of funding for great schools is secured with zero deficit   

 Related resolution(s)/approval(s): 

March 15, 2018; A-24

May 19, 2019; A-23


 Funding Source(s): 
Capital Funded

 Office Originating Request: Finance