Item Coversheet

Action Item - 14.

Title: Contracts with Various Vendors - Online Courses and Adaptive Instructional Programs - No Cost Extension (Updated 3.9.20)

Board of Education Meeting Date:

Action under consideration

 The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform an amendment of a contract, subject to funding, as follows:

Achieve 3000
Curriculum Associates Inc. - iReady
Edgenuity - Secondary Course Library
Edgenuity - Up Smart Test Readiness
Imagine Language and Literacy
Imagine Math
Learning A - Z (HeadSprout)
Learning A-Z (Raz-Plus)
Lexia Learning
Waterford Research Institute 

This action item is requesting a one-year no-cost extension of previously authorized two-year agreements. As there will be a new instructional framework, a new Request for Proposals will be released next year to ensure online programs will align with updated curriculum frameworks. The new RFP will also provide an opportunity to review any new online programs and ensure all approved programs offer the most interactive and engaging experience.

This no-cost extension provides schools and academic offices the ability to purchase online adaptive instructional programs for the 2020-2021 school year to provide differentiated instructional support to general education, English language, and special education students. It also provides the Office of Academic Supports the ability to purchase instructional resources to support high schools (credit recovery) and to support students with Individualized Education Programs (IEPs).

 Original Start Date:  3/3/2018

 Current End Date:  6/30/2020

 Amended End Date:  6/30/2021

 Currently Authorized Compensation:  $10,000,000

 Additional Compensation: 

The School Reform Commission previously authorized expenditure of up to $10,000,000 for purchase of online instructional tools, of which $3,360,000 remains. With approval of this action item, all entities will be paid out of the remaining aggregate amount not to exceed $3,360,000 during FY2020-21, representing a one-year no-cost extension under the originally authorized $10,000,000 total compensation. Of the $3,360,000, approximately 80%, or up to $2,700,000, will be derived from school-based purchases for FY2020-21.

This  action item will allow for schools and central office to spend up to $3,360,000. The majority of the authorized spend (80%) will be allocated for schools to spend from their own budgets. Based on data-identified needs as outlined in their School Improvement Plans, schools may select online adaptive programs to supplement core instruction by providing personalized instructional support to students. It is projected that the remaining 20% of the funds will be used to support high school credit recovery and by the Office of Specialized Services to support students attaining their IEP goals.

 Total New Compensation:  $10,000,000 

All Schools

The Office of Curriculum, Instruction, and Assessment conducted a request for proposals to establish a District-approved list of qualified vendors for online courses and adaptive instructional programs in grades K-12 for SY2018-2019 and SY2019-2020. Forty-two (42) vendors responded to the solicitation with a total of fourteen (14) vendors ultimately being selected for online courses and adaptive instructional programs for writing, literacy, and/or math. Vendors were selected based on: (1) meeting evidence of effectiveness, (2) alignment with state standards, (3) ability to adjust based on student areas of challenges and growth, and (4) ability to interface with District systems. The proposed no-cost contract extension will permit continued use of 12 of these programs for SY2020-21.

The implementation of online adaptive instructional programs by approved qualified vendors aids in implementing the Pennsylvania Department of Education’s Multiple Tiered System of Support (MTSS) protocol to support students with academic needs. The selected programs offer individualized activities in reading or math based on student skill level and customized activities based on student responses and improvement. These programs serve as a supplemental resource to the core instructional program that is teacher led and designed.

 Anchor Goal(s) Supported: Anchor Goal 1 - 100% of students will graduate ready for college or career, Anchor Goal 2 - 100% of 8-year olds will read on or above grade level   

 Related resolution(s)/approval(s): 
February 15, 2018; B-12
 Funding Source(s): 
FY20-21 Operating and Categorical

 Office Originating Request: Information Technology