Item Coversheet

Action Item - 15.

Title: Contract with CGI Technologies for Advantage ERP Software Maintenance ($360,204)

Board of Education Meeting Date:

Action under consideration

 The Administration recommends that the Board of Education authorize The School District of Philadelphia, through the Superintendent or his designee, to execute and perform a contract, subject to funding, as follows: 


CGI Technologies and Solutions, Inc.



Annual software system updates, maintenance, and technical support for the Advantage ERP Financial, Human Resources, Payroll, and Procurement system

 Start date: 7/1/2020

 End date: 6/30/2021
 Compensation not to exceed: $360,204 
Administrative Office(s)

 Renewal Options:  No

The District's current and outgoing Enterprise Resource Planning (“ERP”) system, known as CGI Advantage, requires an annual software support contract in order to provide the District with critical software updates, tax and payroll form updates, software maintenance and technical support. This annual agreement ensures the reliable and fully functional operation of the information system responsible for managing the District’s financial, human resources, payroll and procurement business processes. The annual fee for these services remains fixed and was negotiated as part of the original licensing and purchase of the CGI Advantage system. The CGI Advantage system is slated to be replaced by the District's new Oracle ERP system in calendar years 2020-2021.

 Anchor Goal(s) Supported: Other   Implement effective, aligned business processes

 Related resolution(s)/approval(s): 

April 25, 2019; #19

 Funding Source(s): 
FY21 Operating

 Office Originating Request: Information Technology